Police Record Checks

A police record check is a search of police database records about an individual. These checks are often used as part of a screening process for employment or volunteers. The Cornwall Police Service is dedicated to assisting the community by providing Police Record Checks to any individual to whom the information pertains. At no time will the Cornwall Police Service provide this information to a third party without the individual's consent as per Ontario Bill 113. 

When and why are Police Record Checks used?

  • may be required by law or organizational policy
  • may be a useful tool to help determine an individual’s suitability for certain types of opportunities (e.g., employment in a position responsible for working with vulnerable individuals). 
    Note: they are just ONE of the tools available to help determine suitability (in addition to interviews, reference checks, verification of credentials/licences/certifications, etc.)


Types of Police Record Checks:

The Police Record Checks Reform Act, became law on November 1, 2018, fundamentally changing the rules around what police can tell prospective employers, volunteer agencies and foreign goverments and residents of Ontario. 

Starting November 1, 2018, information disclosed and included in a police record check is being standardized for three types of checks:

  • Criminal Record Check 
    (includes applicable criminal convictions and findings of guilt under the federal Youth Criminal Justice Act)

  • Criminal Record Check & Judicial Matters Check 
    (includes applicable criminal convictions, findings of guilt under the federal Youth Criminal Justice Act, absolute and conditional discharges, outstanding charges, arrest warrants, and certain judicial orders)

  • Vulnerable Sector Check 
    (includes the same type of information that is disclosed in a criminal record and judicial matters check as well as applicable findings of not criminally responsible due to mental disorder, record suspensions (pardons) related to sexually-based offences, and in certain circumstances, non-conviction charge related information; when a strict test is met. The Vulnerable Sector Check is intended to be used for a specific purpose: to screen individuals that work or volunteer in positions of trust and/or authority relative to vulnerable individuals (e.g., teachers and daycare workers, staff in long-term care and retirement homes, service providers working with individuals with disabilities)

Disclosure of Youth Records:

This is one of the most significant changes to record checks in Ontario.  Youth records are only permitted to be disclosed in two circumstances:

  1. To the youth themselves, who is not permitted to further disclose Findings of Guilt and must remove any results from the record check before sharing with agencies
  2. To the Government of Canada or the government of a province or a municipality for purposes of employment or the performances of services, with or without remuneration 
What does this mean? Only federal, provincial and municipal goverment agencies will receive youth records.

The PRCRA regulates how police services release Police Record Checks (PRC) containing youth records to applicants.  Up until now, police services have released a PRC containing youth records directly to the applicant who then provide the PRC to the organization or volunteer agency.  The federal and provincial government has found this approach to be contrary to the Federal Youth Criminal Justice Act (YCJA). 

The only authorized release of a PRC containing youth records will be to a federal, provincial or municipal government.  Applicants can gain access to their own record through the Federal Access to Information process but this record is not a PRC and is not allowed to be shared with any other agency.

It is important to note the change for the community – police services will only provide PRC’s to applicants under the age of 18 for government positions.  This is because non-government agencies are not authorized to receive any results.  To require applicants to apply and pay for a PRC when no results will be released is not in the best interest of applicants, the police service and the community.

What does this mean? Police services are unable to disclose whether or not there is a youth record.

Due the above noted changes in the Police Records Check Reform Act, the Cornwall Police Service will not be providing Police Records Checks to applicants under the age of 18, unless the applicant is applying for an employment or volunteer position with a goverment agency.



All Police Record Check forms have been updated to look similar across the province and will include all changes from the PRCRA legislation and regulations, as well as consideration of how to respond and protect privacy. 

To access the Police Records Check Application form, click here.

To access the Declaration of Criminal Record form, click here. 

Please print the form and bring into the Police Station at 340 Pitt St. Do not sign the form until present in front of the receptionist. 

Forms are also available to be filled out at the Police Station. 


How Can I Apply for a Police Records Check?


In Person

Individuals can attend, in person, at the Records Bureau located just inside the main doors to the Police Station at 340 Pitt Street.

Business hours:
Monday 8:00 am - 6:00 pm
Tuesday - Friday 8:00 am - 3:30 pm

  • Each individual must provide two pieces of identification, one of which must be government issued photo identification.
  • You will be required to fill out the standard informed consent form(s) at the Police Station.
  • If you choose to fill out the form prior to arriving at the Police Station, you will be asked to sign the standard informed consent form in front of the Receptionist.


Employment and/or pardon purposes: $33.90

Volunteer and/or student placement purposes: $16.95

(Individuals requesting a Police Records Check for volunteer purposes will be required to provide a letter from the organization they will be volunteering for in order to receive a discounted rate.)

This service is only available to residents of the City of Cornwall.




This system allows you to apply for a police screening
check 24 hours a day without having to attend our facility. All aspects of the process - including verification of your identification, and fee payment - are handled electronically.
If there are no concerns or follow-up required, your police screening documents will be mailed to you in a confidential envelope. 


How long does it take to receive my completed Police Record Check?

Police Record Checks are processed within 3 business days. 

The results of the checks will be indicated in blue ink by an employee of the Cornwall Police Service. The results form will be embossed with the CPS Seal.

In the event that there were any findings of criminal charges, convictions, non-convictions and/or police involvement, a typed Police Record Check Supplemental Information form shall be attached. This form shall also be embossed with the CPS Seal.

Only originals (no photocopies) should be accepted by employers or volunteer organizations.


Will I require fingerprints?

Vulnerable Sector Verification Delays

  • The Minister of Public Safety issued a directive meaning to enhance Vulnerable Sector Verification checks to make the searches more rigorous. In the interest of public safety, the enhancements were quickly implemented to protect vulnerable members of society. As a result, a Vulnerable Sector Verification may require the submission of fingerprints to the RCMP whenever the name or gender and date of birth of an applicant match to an existing pardoned sex offender record. This is not an accusation of criminality, but a requirement for a thorough verification to confirm identity and protect personal privacy.
  • When a Records Clerk begins your Police Records Check, he/she will be notified by the RCMP if you are required to attend for fingerprints. The Records Clerk will call you at the phone number provided on your Police Records Check to schedule an appointment. Fingerprints are completed at CPS headquarters on Tuesday and Wednesday mornings between 8:00 am and 10:30 am. 
Why are there additional fees required for these fingerprints?
  • The CPS charges a fee of $41.50, in addition to a fee of $25.00 charged by the RCMP for each set of vulnerable sector fingerprints that are for employment or adoption purposes. As a result, the CPS will collect the required fees on behalf of the RCMP
  • For a list of the RCMP processing fee schedule, Visit the website at: http://www.rcmp-grc.gc.ca/cr-cj/vulner/faq-eng.htm

For more information on Police Record Checks, please call 613-933-5000 ext. 2401 or email us. 

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